Doubting words

Microsoft Word makes it easy to add the same text to multiple documents. This is especially handy for text with special formatting, the kind of text that often breaks when pasting it into a new document. The time you find yourself changing the same details in a dozen documents, try this instead. Open a new Microsoft Word document and enter the text you’re going to paste across multiple other documents. In this case, we’re going to use an address and paste it at the bottom of a new document, keeping the formatting intact. Save the file to generate a link. You can save it to any location, but note that if you move the file containing the text, you’ll need to update the link. To do so, right-click in the body of the Word document and click “Update Link.” Highlight the text you want to link in a new document and copy it. You can right-click and select “Copy” or just use CTRL + C on your keyboard. On a Mac, press Command + C instead. Place your cursor in the new document … [Read more...] about How to Use Linked Text to Update Multiple Word Documents

There are a number of ways to insert contact information into a Word document. Perhaps the easiest is just adding an Address Book button to the Quick Access Toolbar so that you can add contacts on-the-fly and at the touch of a button in any Microsoft Office application. Adding an Address Book Button to the Quick Access Toolbar To add the button, click the arrow icon in the Quick Access Toolbar. This icon opens a drop-down menu that allows you to customize the Quick Access Toolbar. Choose “More Commands” from the list of available options. Click “Quick Access Toolbar” from the sidebar on the left and then choose “Commands Not in the Ribbon” from the “Choose Commands From” drop-down menu. Choose “Address Book” and then click the “Add” button to add it to the Quick Access Toolbar. Click “OK” to add the Address Book button. Inserting Contacts from Your Address Book in a Word Document To insert a contact, position the cursor where you’d like to add the … [Read more...] about How to Insert Outlook Contact Information in Microsoft Word

When you create a Microsoft Word document, you should always make accessibility and inclusiveness a top priority. Here are some general rules and best practices you should follow to make your document more accessible to everyone, including people with disabilities. Table of Contents Add Alternative (Alt) Text to Visuals Include Closed Captions in Videos Use Meaningful Hyperlink Text Use Accessible Text Formats and Colors Build a Logical Document Structure Use Table Headers and Simple Structures Review Your Document with the Accessibility Checker Add Alternative (Alt) Text to Visuals A screen reader, as the name implies, reads aloud the text on a screen. However, as sophisticated as screen readers may be, they can’t understand the context of a graphic without the help of alt text. When you add alt text to an object in Word , you allow screen readers to collect and read aloud the description, providing aid to those with … [Read more...] about How to Make Your Word Document More Accessible to Everyone

Knowing the word count of your Microsoft PowerPoint presentation and speaker notes can give you a rough idea of how long it may take to present the slideshow and where you may need to cut back. Here’s how to find out. You can get the word count of your PowerPoint notes and slides—or just the speaker notes—on both Windows 10 and Mac. Unfortunately, you can’t currently get the word count on PowerPoint for the web. View the PowerPoint Presentation Word Count on Windows To get the word count of your slides and notes on Windows 10, open the PowerPoint presentation and click the “File” tab. Next, select “Info” in the left-hand pane. Now, under the “Related Documents” section, click “Show All Properties.” The “Properties” group will expand. Next to the “Words” option, you can see the word count of the PowerPoint slides and notes. Know that the “Notes” option just shows how many notes appear in the PowerPoint presentation rather than the word count of the notes. … [Read more...] about How to Get the Word Count of Your PowerPoint Presentation

Microsoft Word, PowerPoint, and Outlook offer a hidden measurement converter to save you from looking up conversions manually. If you’re working with a document, presentation, or email that contains measurements, you’ll like this time-saving feature. Enable the Measurement Converter The steps to enable the Measurement Converter are the same for Microsoft Word and PowerPoint, with a slight difference for Outlook. So follow these steps for one or all. Enable Measurement Converter in Word and PowerPoint Open a document in Microsoft Word or a presentation in PowerPoint and click File > Options from the menu. Select “Proofing” on the left and click “AutoCorrect Options” on the right. Choose the “Actions” tab. Check the boxes for “Enable Additional Actions in the Right-Click Menu,” then “Measurement Converter” in the list. You’ll notice other actions you can enable, so mark any additional ones you’d like to use. Click “OK,” then “OK” once more to save and exit … [Read more...] about How to Use the Measurement Converter in Word, PowerPoint, and Outlook